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Getting Started: file a flight plan from start to finish

One complete example — from creating your account to confirming your landing with ROMATSA.

This walkthrough follows a single flight: a trip planned as a route from Vadeni to Tulcea with two intermediate waypoints in between, flown in VFR. Follow the eight steps in order. Each step links to the detailed reference page for that screen if you want more depth details.

Step 1 — Create your Ro Flight account (on this website)

Ro Flight needs a licence, which is tied to an account you create here on the website. During Early Access you can claim the free lincense that lasts until the end of this year : 31/12/2026.

1. Open the Create account page.
2. Enter your email, a password, and confirm the password, then tap Create account.
3. We email a confirmation link from pedas.software@gmail.com (check your spam folder if it doesn't arrive). Click the link — it opens the email confirmation page and activates your free licence.
4. Return to the login page and sign in once to confirm your account works.

Step 2 — Install the app and sign in

Install Ro Flight on your phone and open it. On the Sign In screen, enter the same email and password you used on the website, then tap Sign in. Once your licence is verified, the app opens to your Flight Plans.

Get it on Google Play App Store — coming soon

An iOS version is on the way and will be available on the App Store soon.

See the Sign In reference page for details.

Step 3 — Fill in your Pilot Profile and verify your ROMATSA login

Open Settings → Pilot. This is also where your ROMATSA login lives.

1. Enter your Pilot Name, Pilot Phone, and Pilot E-mail.
2. Under ROMATSA Login, enter your ROMATSA Username and Password.
3. Tap Test Login and wait for the green ✓. This is required once before you can submit any flight plan.
4. Tap Save Profile.

See the Pilot Profile reference page for details.

Step 4 — Set up your Aircraft Profile

Open Settings → Aircraft Profile. The selected aircraft is used on every flight plan you file.

1. Tap + Add to create a profile.
2. Fill in the Aircraft Identifier (registration number ex:YR5496), Color, aircraft Type, and Cruise Speed.
3. For the Type Designator, enter ZZZZ, then enter ULAC (Ultra Light Aircraft) in Type (free text).
4. In the Transponder field, specify the type of transponder you carry.
5. Tick the radios and navigation equipment you actually carry under COM/NAV Equipment (at least one is required), plus any emergency/survival gear that applies.
6. Tap Save Profile. The aircraft you have selected at the top becomes the active aircraft.

If your aircraft has an ICAO type designator per ICAO Doc 8643, you can enter that as the Type Designator instead of ZZZZ, in which case Type (free text) is not needed. If you carry no transponder, leave the Transponder field set to none.

See the Aircraft Profile reference page for details.

Step 5 — Create the flight plan (Vadeni → Tulcea)

Go to Flight Plans (the home screen) and tap the + button in the bottom-right corner. The flight plan form opens.

1. At the top, choose Waypoint mode.
2. Set Departure to Vadeni. For Destination, the aerodrome serving Tulcea is listed under its own name — select Delta Dunării.
3. Fill in Persons On Board, the Date, Start Time, planned Duration, fuel Endurance, and Cruise Speed.
4. Leave VFR on.

If an aerodrome isn't in the list, pick Choose On Map and you'll place it on the map. To file an altitude-specific flight instead of VFR, turn VFR off and enter a cruising altitude.

See the Flight Plan Form reference page for every field.

Step 6 — Add the two intermediate waypoints on the map

In the Intermediate Waypoints section, tap + Map. This opens the map route builder (not a dialog), where you place the waypoints of your route. For this flight you'll add the two named waypoints RIPGA and REBDI.

1. Tap the RIPGA waypoint on the map to select it, then tap Add Waypoint.
2. Tap the REBDI waypoint on the map to select it, then tap Add Waypoint.
3. Tap Finish Plan to return to the form with the two waypoints filled in.

Both waypoints now show in the top-left list, in the order you added them. If you need to fix a mistake, drag the handle (≡) to reorder them, or tap Remove to delete the last one you added and try again.

To drop a waypoint somewhere that isn't a named point, make sure no waypoint is selected (tap an empty spot on the map to deselect), aim the centre crosshair where you want it, and tap Add Custom instead of Add Waypoint.

Back on the form, the two waypoints now appear in the list, in the order you'll fly them. You can Edit or Remove any of them before submitting.

Step 7 — Save and submit the plan to ROMATSA

When the form is complete, tap Submit Plan at the bottom. Review the flight-plan summary in the confirmation dialog and accept it. On success the plan's status changes to Submitted.

Not ready to file yet? Tap Save instead to keep the plan as a draft you can come back to later.

If you used Choose On Map for any aerodrome and haven't placed it yet, this button first reads Go To Map — position the point, tap Finish Plan, and it becomes Submit Plan.

See the Flight Plan Form and Flight Plan Detail reference pages for details.

Step 8 — After you land, confirm the landing

Do this step only after the flight is over and you are back on the ground. A landing confirmation tells ROMATSA the flight is complete.

1. Open the plan from the Flight Plans list to reach its detail page, then tap Inform Landing.
2. Enter the actual landing date and time, then tap Confirm.
3. The Landing Details dialog shows your planned destination (Delta Dunării / LRTC). Leave it as it is and tap Ok.
4. Review the assembled ARR (arrival) message and tap Send. The plan's status changes to Landed.

If the flight never departs, open the same detail page and tap Cancel Flight Plan instead — that sends a CNL (cancel) message to ROMATSA and marks the plan Cancelled.

See the Flight Plan Detail reference page for details.

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What next

That's the full cycle. For a deeper look at any single screen — every field, button, and option — browse the per-screen pages from the manual home.

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